Policies

Annual Investment Stategy

Hythe Town Council acknowledges the importance of prudently investing all funds held on behalf of the community by the Council. This strategy has been adopted from the Secretary of State’s Guidance in full.

Child protection policy

Children and young people have the right to have fun, to be safe, to live their lives to the fullest potential, to have the opportunity to participate in and enjoy any activity, to be treated with dignity and respect and to be protected.

Climate emergency policy

Hythe Town Council recognises and declares that we are facing a Climate and Ecological Emergency and will commit resources and align its policies to address this.

Code of conduct

Members of Hythe Town Council have a responsibility to represent the community and work constructively with staff and partner organisations to secure better social, economic and environmental outcomes for all residents of and visitors to the town.

Complaints policy

The policy outlines what actions you can take if you are unhappy about an action or lack of action by the council.

Data Audit Schedule

GDPR places greater emphasis on the documents that data controllers must keep to demonstrate their accountability.The data audit forms part of a full IT governance review to ensure that the council is GDPR compliant. The six legal bases for processing data are: Consent, Legitimate Interest, Contract, Legal obligation, Public interest, Vital interest of data subject. The schedules show how the council complies. This schedule is based on good practice.

Disciplinary and grievance policy

This policy is designed to help council employees improve unsatisfactory conduct and performance in their job.

Document retention and disposal policy.

From 25 May 2018, councils must comply with new data protection regulations. This statement outlines the council’s policy on document retention and disposal. This policy is based on good practice.

Emergency out of hours procedure

This is Hythe Town Council’s emergency out of hours procedure

Equal Opportunites policy

This policy is based on the principle that people are not discriminated against on the basis of race, religion, culture, ethnic origin, nationality, age, gender, sexual orientation, disability or marital status.

Flexible working policy

Flexible working is a way of working that suits an employee’s needs, eg having flexible start and finish times, or working from home. All employees have the legal right to request flexible working – not just parents and carers.

Grants policy

This is Hythe Town Council’s Grants policy.

HTC Grant Application Form

Health and safety policy

The health and safety policy has been adopted to protect its employees, visitors, contractors and users of premises, and to encourage safe working
practices.

Honorary freeman policy

The minimum qualifications and processes necessary for the granting of an honorary freemanship is for it to be a person of distinction and a person who has in the opinion of the authority, rendered eminent services.

Hythe Wildlife Trust policy

A Charity called Hythe Wildlife Trust will be registered with The Charity Commission with costs to this end met from the Mayor’s Allowance.

ICT and email policy

The purpose of this policy is to ensure that the council’s ICT and email facilities are used correctly and are in compliance with relevant legislation. The policy covers hardware, software, applications and data owned or used by the council

Metal detecting on council land policy

From time to time, the council receives requests for permission from individuals or organisations wishing to carry out metal detecting on land owned, leased or managed by the Council. This document sets out the policy of the Council regarding such requests.

Plastic free policy

Hythe Town Council recognises the harm that the exponential growth of plastics is causing to us and the environment and recognises that it has a responsibility to do what it can to tackle plastic waste in the area.

Privacy statement

From 25 May 2018, councils must comply with new data protection regulations. This statement outlines the council’s commitment to privacy. This statement is based on good practice.

Publications scheme

This publication scheme is based on the ICO’s model scheme. It sets out the council’s high-level commitment to proactively publish information. It also commits the council to publish certain classes of information.

Recording Council Committee Meetings 

Policy on Filming, Audio-Recording, Photographing and Reporting of Council and Committee Meetings.

Terms and conditions of purchase

These terms and conditions apply in preference to and supersede any terms and conditions referred to, offered or relied upon by the seller whether in negotiation or at any stage in the dealings between Hythe Town Council and sellers with reference to goods and/or services to which a contract relates. Without prejudice to the generality of the foregoing, the council will not be bound by any standard or printed terms furnished by the seller in any of its documents unless the seller specifically states, in writing, separately from such terms that it intends such terms to apply and that the council acknowledges such notification in writing. These terms and conditions are based on good practice.